Which is the most effective way of handling unrelated topics that arise during formal meetings?

Utilizing a visual method to capture unrelated topics during formal meetings allows for a structured approach that acknowledges those points without derailing the main agenda. This method preserves the flow of the meeting while ensuring that all participants have the opportunity to contribute their ideas or concerns. By visually documenting these topics, the facilitator can later review them with the team and determine the best course of action for addressing them—whether through follow-up discussions, emails, or scheduling an entirely separate meeting.

This approach promotes inclusivity, as participants feel heard, and helps maintain focus on the priority topics during the meeting. Additionally, it can result in more efficient use of time, as it avoids lengthy discussions on off-topic subjects while still providing a platform for those issues to be resolved later. This ensures that the meeting remains productive and on track while still respecting the contributions of all attendees.