When drafting a memo to a host country about a service problem, what should the FSO primarily focus on?

When drafting a memo to a host country about a service problem, focusing on using simple sentence structure and vocabulary is essential for clear communication. This approach ensures that the message is easily understood by the recipient, regardless of their background or familiarity with the topic at hand. Clarity is particularly important in diplomatic communications, where misunderstanding can lead to confusion or further complications.

Using simple language and straightforward sentences helps to convey the problem effectively without the risk of misinterpretation. It emphasizes the key points of the service issue without overwhelming the recipient with complex language or overly detailed descriptions that could obscure the main message.

In contrast, a general description of the problem might lack the necessary detail to convey its urgency or complexity, while using numerous modifiers could complicate the message unnecessarily. Additionally, mentioning all issues in a single sentence could lead to ambiguity or make it difficult for the recipient to focus on the most critical aspects of the problem. Therefore, employing simple language is the most effective strategy for ensuring that the message is communicated clearly and comprehensibly.