What is the best starting point for arranging a visit from a high-level US official?

The best starting point for arranging a visit from a high-level US official is to clarify, define, and gain written agreement on what a successful visit looks like. This approach ensures that all parties involved have a shared understanding of the objectives and expectations of the visit. By outlining what success means for both the official and the host, you reduce the risk of miscommunication and align the visit's goals effectively.

This foundational step creates a roadmap for the entire visit. It allows for tailored planning, where itinerary items can be strategically aligned with the established goals. Additionally, it aids in resource allocation, ensuring that all logistical and personnel needs are effectively addressed to meet the agreed-upon objectives.

While other options may contribute to the planning process, they do not establish this crucial element of clarity and agreement. Listing requested itinerary items, informing the visitor of expectations, or providing standard recommendations can all be part of the preparation process. However, without first achieving a mutual understanding of what defines success for the visit, these actions may not lead to an effective or meaningful engagement.